CONSTITUTION OF THE INDIANA SOCIETY FOR HEALTH AND PHYSICAL EDUCATORS
The name of this organization shall be “Indiana Society for Health and Physical Educators,” or “INSHAPE” hereinafter referred to as the Association.
The Association’s mission is to advance professional practice and promote health and physical education, physical activity, fitness, dance, and sport.
As Indiana’s membership organization of health and physical education professionals, the Association is committed to ensuring all Indiana citizens benefit from healthy, physically active lives.
The Association provides leadership, professional development, resources, recognition, and advocacy that supports health and physical educators at every level – from preschool to university graduate programs.
The Association is affiliated with SHAPE America.
The officers of the Executive Committee shall be the President, President-Elect, Past President, Secretary, Membership Chair, Communications Chair, Finance Chair, Events Chair, Advocacy Chair, and Joint Projects Chair. The President shall act as chair of the Executive Committee. The Executive Director serves on the Executive Committee as a non-voting member.
There shall be Standing Committees and such others as necessary to conduct business; and they shall be selected as designated in the Bylaws.
The Board of Directors shall consist of the elected officers, appointed Committee Chair and Program Directors as designated in the Bylaws, and the Executive Director, who will be an ex officio, nonvoting member.
During the intervals between meetings of the Board of Directors and subject to such limitations as may be imposed by law on these Bylaws, the Executive Committee shall have and may exercise all the authority of the Board of Directors in the management of the Corporation. No action shall be taken which shall conflict with the express policies of the Board of Directors.
Membership in this organization shall be designed in the Bylaws.
The business of the Association shall be conducted by the Executive Committee and Board of Directors.
The fiscal year shall be June 1 to May 31.
The Association shall hold one annual meeting and such other meetings as are necessary.
The Board of Directors shall meet and serve as designated in the Bylaws.
Fifty-one percent (51%) of the voting membership of the Board of Directors must be present – physically or virtually – or by written proxy at meetings to constitute a quorum for the transaction of business. Action will be by majority vote of those present at the Board of Directors meeting.
A proxy may be any active Council or Committee member. The secretary shall be notified in writing prior to the date of any meeting by any member who wishes to vote by proxy.
The Association shall recognize members as designated in the Bylaws.
The Association shall have official publications as designated in the Bylaws.
The Association is organized exclusively for purposes that qualify as exempt organizations under Section 501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding provisions of any future United States Internal Revenue Law).
No part of the net earnings of the Association shall incur to the benefit of, or be distributed to its members, officers, or other private persons, except that the Association shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article II.
No substantial part of the activities of the Association shall be the carrying on of propaganda, or otherwise attempting to influence any political campaign on behalf of any candidate for public office.
In the event the directors and members of this Association decide they are going to dissolve, then in such event, all of the assets of the Association, over and above those needed to pay off any debts and liabilities of the Association, shall be distributed to educational organizations or corporations which are exempt, providing the distributees have purposes similar to those for which this Association is founded or purposes as shall at the time qualify as an exempt organization or organizations under Section 501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding provisions of any future United States Internal Revenue Law).
The Constitution may be amended by a vote of two-thirds of the members of the Board of Directors.
Proposed amendments to the Constitution must be submitted in writing to the Secretary at least 30 days prior to their consideration by the Board of Directors. The Secretary shall submit proposals to the members of the Board of Directors at least 30 days prior to the Board meeting at which they are to be considered.
BYLAWS OF THE INDIANA SOCIETY FOR HEALTH AND PHYSICAL EDUCATORS
The qualifications and respective categories of annual membership shall be as follows:
Open to full-time undergraduate or graduate studentswho are not employed on a full-time basis in the profession.Membership may continue for up to two years after the date of graduation.
Professional: Any person who is employed as a professional with
responsibilities, duties and interests in school or community health, physical education, recreation, dance, sports or related areas.
Persons who have a record of Association membership for 10 years or more and meet the rule of 85 (minimum 55 years of age plus years of service in
A lifetime membership shall be available with a one-time investment of funds.
Dues and expiration dates: All categories of members shall pay required dues as adopted by the Board of Directors.
Annual memberships shall expire on a date as adopted by the Board of Directors.
Privileges: If in good standing*, members shall be entitled to the following privileges:
Be eligible to serve in elective and appointive offices and committees in the Association.
Be admitted to and participate in Association meetings.
Receive publications, announcements, and reports of the Association.
Attend any Association sponsored, supported or endorsed activity.
Receive all other Association services/benefits available to the membership.
*Members are said to be in good standing when they have met all requirements outlined in
a specific membership category and their annual dues are current and paid.
Officers serving on the Executive Committee shall be the President, President-Elect, Past President, Membership Chair, Communications Chair, Advocacy Chair, Events Chair, Finance Chair, Joint Projects Chair, and Secretary.
The Board of Directors shall elect the President-Elect, Secretary, Advocacy Chair, Events Chair, Finance Chair, Joint Projects Chair, Membership Chair, and Communications Chair.
The President-Elect must have served at least one term on the Board of Directors.
The President, President-Elect, and Past President will serve for one year in each of the positions before moving to the next position.
Chair, Secretary, Advocacy Chair, and Events Chair shall be elected biannually in the even numbered years by the Board of Directors at the annual meeting. The Secretary and Membership Chair may be elected for a maximum of two (two year) terms.
Chair, Finance Chair, and Joint Projects Chair shall be elected biannually in the odd numbered years by the Board of Directors at the annual meeting. The Communications Chair may be elected for a maximum of two (two year) terms.
The duties of all officers shall be set forth in the Operating Codes.
BOARD OF DIRECTORS
The Board of Directors shall consist of the officers, appointed Council/Committee Chairs as designated in Article III, Section 2, appointed Directors as designated Article III, Section 3, and the Executive Director, who will be an ex officio, nonvoting member.
The President, with the approval of the Executive Committee, shall appoint Council/Committee Chairs for a two-year term (starting at the end of the state conference) for the following:
- Awards/Scholarships Committee
- Dance Council
- Fitness/Sports/Recreation Council
- Grants Committee
- Health Education Council
- Higher Education Committee
- Physical Education: Adapted Council
- Physical Education: Elementary Council
- Physical Education: Middle School Council
- Physical Education: High School Council
- Technology Council
- Young Professional Director
- Young Professionals Council President (recommended by Young Professionals election)
Council/Committee Chairs may serve for two consecutive terms and then must wait one term before being appointed to the same position.
All Council/Committee Chairs and Directors shall be voting members of Board of Directors.
Vacancies on the Board of Directors, for any reason, shall be filled by the President and approved by the
Standing Committees and Task Forces may be established as is necessary for the business and function of the Association.
The President shall appoint all committee members subject to the approval of the Executive Committee.
Councils and Committees may be added or deleted by a vote of two-thirds of the members of the Board of Directors.
The duties of all members of the Board of Directors shall be set forth in the Operating Codes.
There shall be an Executive Director who shall function with the direction and consent of the Executive Committee.
The Executive Director shall be selected by the Executive Committee for a term to be set by the Executive Committee and shall be paid financial compensation in an amount set by the Executive Committee.
The Executive Director shall serve within the terms and conditions as established by contract between the Association and the Executive Director.
Delegates to and in accord with specifications of the SHAPE America shall be appointed by the President, and their credentials approved by the Board of Directors. Alternates may be appointed in case required delegates cannot attend.
The financial affairs of the Association shall be administered by the Executive Director; subject to the approval of the Executive Committee.
The fiscal year of the Association begins on the first day of June of each year and ends on the last day of May the following year.
The financial accounts of the Association shall be reviewed at the conclusion of each fiscal year, and shall be audited at the end of every second year and upon the replacement of the Executive Director and/or the Finance Director.
The Finance Director shall make a report at each meeting of the Board of Directors.
The Association shall hold an annual conference open to all members and other interested persons. Such other events, workshops, conferences, and meetings may be held as necessary.
An e-Newsletter shall be published per an annual editorial calendar established by the VP, Membership/Marcom and approved by the Executive Committee.
shall be published at least monthly and sent to all members and others interested in the work of the Association.
Other publications may be prepared as they are appropriate.
Association Awards may be presented and shall be as determined by the Awards Committee and approved by the Board of Directors. Association Awards include:
- Special Contribution
Awards that qualify for national recognition may be presented and shall be as determined by the Awards Committee and approved by the Board of Directors include:
- Adapted Physical Education Teacher of the Year
- Health Education Teacher of the Year
- Elementary Physical Education Teacher of the Year
- Middle School Physical Education Teacher of the Year
- Secondary Physical Education Teacher of the Year
- Recreation Professional/Leisure Educator of the Year
- Dance Educator of the Year
- Outstanding Student
- Young Professional
Scholarships are provided to deserving students who are preparing for careers in health, physical education, recreation, dance, sport, and allied areas. Scholarship recipients are to be selected by the Awards Committee of the Association according to established criteria.
Jean Lee/Jeff Marvin Collegiate Scholarships (up to six annual $1,000 scholarships)
Catherine Wolf Indiana Major of the Year (MOY)
Awards. A maximum of one student per Indiana college/university to be selected by faculty to serve as the
institution’s designated representative on the Young Professionals Council. Indiana MOYs will receive a free young professional membership and
free registration to the state conference.
Citations may be awarded at the discretion of the President.
RULES OF ORDER
The rules contained in Robert’s Rules of Order Newly Revised shall govern the Association in all cases where they are not contrary to articles of the Constitution and Bylaws.
These Bylaws may be amended by two-thirds of the members of the Board of Directors.
Proposed amendments to the Bylaws must be submitted in writing to the Secretary at least 30 days prior to their consideration by the Board of Directors. The Secretary shall submit proposals to the members of the Board of Directors at least 30 days prior to the Board meeting at which they are to be considered.
The Association shall provide equal opportunity to all persons to participate in activities sponsored, supported or endorsed by the Association, without discrimination on the basis of color, religion, age, gender, national origin, sexual orientation, disability or handicap.