Email admin@indianashape.org
Email admin@indianashape.org

Operating Codes

Advocacy Committee

I. Description

The Advocacy Committee is a standing committee of the Association. The committee’s mission is to advocate for healthy lifestyles by providing leadership and professional development opportunities that increase knowledge and sound professional practices. The committee serves to support legislative action, collaborate with like-minded associations, and communicate best practices.

II. Oversight

The Past President shall oversee the committee.

III. Structure

The Committee consists of a Chair, a minimum of three (3) General Members, and the Sponsor (Association Past President). A person may only be a General Member of one committee/council at a time but may serve as an Associate member on multiple committees/councils.

IV. Committee Chair

The Committee Chair shall be chosen by vote of the Executive Committee from nominees submitted by the Past President. The Committee Chair serves as an ex officio, voting member of the Board of Directors.

V. Term

Length: The term of office is up to two years commencing on the day after the annual conference.
Expiration: Each year, the term of up to half of the Committee General Members shall expire.
Limit: The Committee Chair and General Members may not serve more than two consecutive terms. Active Associate Member may remain on the Committee indefinitely.

VI. Reports

The Committee Chair shall submit an annual report to the Past President by September 1. The Committee Chair shall also submit updates to the Secretary as requested throughout the year.

VII. Succession

The Committee Chair shall meet with his/her successor as soon as possible and as often as necessary for the new Committee Chair to certify that all pertinent committee information has been transferred and any necessary training/consultation has occurred to ensure the new Committee Chair can successfully assume responsibilities on the first day of office.

VIII. Responsibilities

  1. Attend all required Association meetings.
  2. Maintain an Association Policy Statement that describes the core tenets of the association. The Policy Statement describes what is most important for members to be successful in their profession. The Policy Statement should be updated annually by June 1.
  3. Maintain regular communication as necessary to keep association members informed of advocacy policies, initiatives, and opportunities.
  4. Create advocacy tools for members to advocate within their school districts.
  5. Provide professional development opportunities for members to become more effective advocates.
  6. Maintain a complete and up-to-date list of partners who may have the opportunity to support the association’s advocacy efforts.
  7. Collaborate with the advocacy efforts of Association partners.
  8. Monitor legislative affairs that impact health, physical education, recreation, and dance.
  9. Support key advocacy initiatives and public relations efforts as set forth in the Policy Statement.
  10. Plan and conduct a Legislative Summit at the Indiana State House.
  11. Ensure that at least one member of the association attends any relevant national advocacy events (i.e. SHAPE America’s Speak Out Day).
  12. Perform duties as requested by the Past President.
  13. The Chair shall convene the committee in-person and/or electronically as necessary.
  14. Revised and approved, February 2017, replaces all previous versions.

Awards Committee

I. Description

The Awards/Scholarship Committee is a standing committee of the Association responsible for the selection of all award and scholarship recipients.

II. Oversight

The President-Elect shall oversee the committee.

III. Structure

The Committee consists of a Chair, a minimum of three (3) General Members, and the Sponsor (Association President-Elect). A person may only be a General Member of one committee/council at a time but may serve as an Associate member on multiple committees/councils.

IV. Committee Chair

The Committee Chair shall be chosen by vote of the Executive Committee from nominees submitted by the President-Elect. The Committee Chair serves as a voting member of the Board of Directors.

V. Term

Length: The term of office is up to two years commencing on the day after the annual conference.
Expiration: Each year, the term of up to half of the Committee General Members shall expire.
Limit: The Committee Chair and General Members may not serve more than two consecutive terms. Active Associate Member may remain on the Committee indefinitely.

VI. Reports

The Committee Chair shall submit an annual report to the President-Elect by September 1. The Committee Chair shall also submit updates to the Secretary as requested throughout the year.

VII. Succession

The Committee Chair shall meet with his/her successor as soon as possible and as often as necessary for the new Committee Chair to certify that all pertinent committee information has been transferred and any necessary training/consultation has occurred to ensure the new Committee Chair can successfully assume responsibilities on the first day of office.

VIII. Responsibilities

  1. Attend all required Association meetings.
  2. Maintain an approved list of award/scholarship descriptions, including eligibility requirements, award criteria, nomination/application processes available for printed and electronic publication.
  3. Complete an annual review to determine if existing awards/scholarships information should be updated, if any existing awards/scholarships should be terminated, and if any new awards should be recommended. Any changes to descriptions, eligibility requirements, criteria require approval by the Board of Directors.
  4. Establish an external annual calendar for awards/scholarships. The calendar should include nomination and application deadlines, notification dates, and award dates.
  5. Establish an internal annual calendar establishing the timeline of committee activities necessary to complete the work the committee.
  6. Regularly communicate awards/scholarships information to the entire membership via printed and/or electronic means to maximize the number of qualified candidates for each award/scholarship opportunity.
  7. Maintain a complete and up-to-date list of previous recipients available for printed and electronic publication.
  8. Communicate information regarding recipients including media, press releases, notification of school administrators, management, professional organizations, elected officials, etc. as appropriate.
  9. Manage the preparations and execution of an event designated to recognize recipients. Executive Director shall be responsible for making all awards available to all recipients by the start of the conference.
  10. Maintain regular communication as necessary for award/scholarship recipients to be considered for district and/or national awards.
  11. Perform duties as requested by the President-Elect.
  12. The Chair shall convene the committee in-person and/or electronically as necessary.

IX. Other:

  1. Committee members are not eligible to receive awards during their service on the committee.
  2. One award per person per year.
  3. Candidates not selected should be contacted the next year and given the opportunity to update their application materials.
  4. List of awards in Constitution

X. Current Awards / Scholarships:

Teacher/Educator of the Year Awards

  • Adapted Teacher of the Year
  • Elementary Teacher of the Year
  • Health Educator of the Year
  • Middle School Teacher of the Year
  • Secondary Teacher of the Year
  • Dance Educator of the Year
  • Recreation Professional/Leisure Educator of the Year

State Association Awards

  • Honor Award
  • Leadership Award
  • Legacy Award
  • Outstanding Student Award
  • Special Contributor Award
  • Young Professional Award

Scholarships

  • Catherine Wolf Major of the Year Scholarships
  • Jean Lee/Jeff Marvin Collegiate Scholarships

Revised and approved, October 2020, replaces all previous versions.

Technology Council

I. Description

The Technology Council is a standing council of the Association. The Council is responsible for the ongoing professional development of members who use technology to teach physical education and health education.

II. Oversight

The President shall oversee the Council.

III. Structure

The Technology Council consists of at least one (1) but no more than (2) members in good standing from each Indiana higher education institution.

IV. Committee Chair

The Technology Council Chair shall be chosen by vote of the Executive Committee from nominees submitted by the past President. The Committee Chair serves as an ex officio, voting member of the Board of Directors.

V. Term

Length: The term of office is up to two years commencing on the day after the annual conference.

Expiration: Each year, the term of up to half of the committee members shall expire.

Limit: Council members may not serve more than two consecutive terms unless an alternate institution representative cannot be identified.

VI. Reports

The Council Chair shall submit an annual report to the President by September 1. The Council Chair shall also submit updates to the Secretary as requested throughout the year.

VII. Succession

The Council Chair shall meet with his/her successor as soon as possible and as often as necessary for the new Council Chair to certify that all pertinent committee information has been transferred and any necessary training/consultation has occurred to ensure the new Council Chair can successfully assume responsibilities on the first day of office.

VIII. Responsibilities

Attend all required Association meetings.

Recruit and maintain a minimum number of active council members.

Determine the top needs of professionals in the Council’s area of expertise.

Develop an annual professional development plan.

Plan programming for the state conference. Solicit presenters and ensure presentation proposals are submitted on time.

Manage the implementation of the app used at the state conference to make sure all programming information is available prior to the start of the conference.

Assign Council members to serve as presiders at appropriate program sessions.

Plan and implement professional development opportunities outside of the state conference as appropriate.

Contribute articles for publication in Association communications.

Maintain a current and robust set of professional development resources on the Council’s dedicated page on the Association’s web site.

Nominate teacher(s) who demonstrate exemplar practices with the use of technology within their areas of expertise.

Perform duties as requested by the President.

The Chair shall convene the committee in-person and/or electronically as necessary.

Revised and approved, February 2017, replaces all previous versions.

PE: High School Council

I. Description

The Secondary Physical Education Council is a standing council of the Association. The Council is responsible for the ongoing professional development of members who teach physical education in middle/high schools.

II. Oversight

The President shall oversee the Council.

III. Structure

The Council consists of a Chair, a minimum of three (3) General Members, and the Sponsor (Association President). A person may only be a General Member of one committee/council at a time but may serve as an Associate member on multiple committees/councils.

IV. Committee Chair

The Council Chair shall be chosen by vote of the Executive Committee from nominees submitted by the President. The Council Chair serves as an ex officio, voting member of the Board of Directors.

V. Term

Length: The term of office is up to two years commencing on the day after the annual conference.
Expiration: Each year, the term of up to half of the committee members shall expire.
Limit: Committee members may not serve more than two consecutive terms unless an alternate institution representative cannot be identified.

VI. Reports

The Council Chair shall submit an annual report to the President by September 1. The Committee Chair shall also submit updates to the Secretary as requested throughout the year.

VII. Succession

The Council Chair shall meet with his/her successor as soon as possible and as often as necessary for the new Council Chair to certify that all pertinent committee information has been transferred and any necessary training/consultation has occurred to ensure the new Council Chair can successfully assume responsibilities on the first day of office.

VIII. Responsibilities

  1. Attend all required Association meetings.
  2. Recruit and maintain a minimum number of active council members.
  3. Determine the top needs of professionals in the Council’s area of expertise.
  4. Develop an annual professional development plan.
  5. Plan programming for the state conference. Solicit presenters and ensure presentation proposals are submitted on time.
  6. Assign Council members to serve as presiders at appropriate program sessions.
  7. Plan and implement professional development opportunities outside of the state conference as appropriate.
  8. Contribute articles for publication in Association communications.
  9. Maintain a current and robust set of professional development resources on the Council’s dedicated page on the Association’s web site.
  10. Nominate a slate of award candidates in the Council’s area of expertise.
  11. Perform duties as requested by the President.
  12. The Chair shall convene the committee in-person and/or electronically as necessary.

Revised and approved, February 2017, replaces all previous versions.

PE: Middle School Council

I. Description

The Middle School Physical Education Council is a standing council of the Association. The Council is responsible for the ongoing professional development of members who teach physical education in middle/high schools.

II. Oversight

The President shall oversee the Council.

III. Structure

The Council consists of a Chair, a minimum of three (3) General Members, and the Sponsor (Association President). A person may only be a General Member of one committee/council at a time but may serve as an Associate member on multiple committees/councils.

IV. Committee Chair

The Council Chair shall be chosen by vote of the Executive Committee from nominees submitted by the President. The Council Chair serves as an ex officio, voting member of the Board of Directors.

V. Term

Length: The term of office is up to two years commencing on the day after the annual conference.
Expiration: Each year, the term of up to half of the committee members shall expire.
Limit: Committee members may not serve more than two consecutive terms unless an alternate institution representative cannot be identified.

VI. Reports

The Council Chair shall submit an annual report to the President by September 1. The Committee Chair shall also submit updates to the Secretary as requested throughout the year.

VII. Succession

The Council Chair shall meet with his/her successor as soon as possible and as often as necessary for the new Council Chair to certify that all pertinent committee information has been transferred and any necessary training/consultation has occurred to ensure the new Council Chair can successfully assume responsibilities on the first day of office.

VIII. Responsibilities

  1. Attend all required Association meetings.
  2. Recruit and maintain a minimum number of active council members.
  3. Determine the top needs of professionals in the Council’s area of expertise.
  4. Develop an annual professional development plan.
  5. Plan programming for the state conference. Solicit presenters and ensure presentation proposals are submitted on time.
  6. Assign Council members to serve as presiders at appropriate program sessions.
  7. Plan and implement professional development opportunities outside of the state conference as appropriate.
  8. Contribute articles for publication in Association communications.
  9. Maintain a current and robust set of professional development resources on the Council’s dedicated page on the Association’s web site.
  10. Nominate a slate of award candidates in the Council’s area of expertise.
  11. Perform duties as requested by the President.
  12. The Chair shall convene the committee in-person and/or electronically as necessary.

Revised and approved, February 2017, replaces all previous versions.

PE: Elementary School Council

I. Description

The Elementary Physical Education Council is a standing council of the Association. The Council is responsible for the ongoing professional development of members who teach physical education in elementary schools.

II. Oversight

The President shall oversee the Council.

III. Structure

The Council consists of a Chair, a minimum of three (3) General Members, and the Sponsor (Association President). A person may only be a General Member of one committee/council at a time but may serve as an Associate member on multiple committees/councils.

IV. Committee Chair

The Council Chair shall be chosen by vote of the Executive Committee from nominees submitted by the President. The Council Chair serves as an ex officio, voting member of the Board of Directors.

V. Term

Length: The term of office is up to two years commencing on the day after the annual conference.
Expiration: Each year, the term of up to half of the Council General Members shall expire.
Limit: The Council Chair and General Members may not serve more than two consecutive terms. Active Associate Member may remain on the Council indefinitely.

VI. Reports

The Council Chair shall submit an annual report to the President by September 1. The Committee Chair shall also submit updates to the Secretary as requested throughout the year.

VII. Succession

The Council Chair shall meet with his/her successor as soon as possible and as often as necessary for the new Council Chair to certify that all pertinent committee information has been transferred and any necessary training/consultation has occurred to ensure the new Council Chair can successfully assume responsibilities on the first day of office.

VIII. Responsibilities

  1. Attend all required Association meetings.
  2. Recruit and maintain a minimum number of active council members.
  3. Determine the top needs of professionals in the Council’s area of expertise.
  4. Develop an annual professional development plan.
  5. Plan programming for the state conference. Solicit presenters and ensure presentation proposals are submitted on time.
  6. Assign Council members to serve as presiders at appropriate program sessions.
  7. Plan and implement professional development opportunities outside of the state conference as appropriate.
  8. Contribute articles for publication in Association communications.
  9. Maintain a current and robust set of professional development resources on the Council’s dedicated page on the Association’s web site.
  10. Nominate a slate of award candidates in the Council’s area of expertise.
  11. Perform duties as requested by the President.
  12. The Chair shall convene the committee in-person and/or electronically as necessary.

Revised and approved, February 2017, replaces all previous versions.

PE: Adapted Council

I. Description

The Adapted Physical Education Council is a standing council of the Association. The Council is responsible for the ongoing professional development of members who teach adapted physical education.

II. Oversight

The President shall oversee the Council.

III. Structure

The Council consists of a Chair, a minimum of three (3) General Members, and the Sponsor (Association President). A person may only be a General Member of one committee/council at a time but may serve as an Associate member on multiple committees/councils.

IV. Committee Chair

The Council Chair shall be chosen by vote of the Executive Committee from nominees submitted by the President. The Council Chair serves as an ex officio, voting member of the Board of Directors.

V. Term

Length: The term of office is up to two years commencing on the day after the annual conference.
Expiration: Each year, the term of up to half of the Council General Members shall expire.
Limit: The Council Chair and General Members may not serve more than two consecutive terms. Active Associate Member may remain on the Council indefinitely.

VI. Reports

The Council Chair shall submit an annual report to the President by September 1. The Committee Chair shall also submit updates to the Secretary as requested throughout the year.

VII. Succession

The Council Chair shall meet with his/her successor as soon as possible and as often as necessary for the new Council Chair to certify that all pertinent committee information has been transferred and any necessary training/consultation has occurred to ensure the new Council Chair can successfully assume responsibilities on the first day of office.

VIII. Responsibilities

  1. Attend all required Association meetings.
  2. Recruit and maintain a minimum number of active council members.
  3. Determine the top needs of professionals in the Council’s area of expertise.
  4. Develop an annual professional development plan.
  5. Plan programming for the state conference. Solicit presenters and ensure presentation proposals are submitted on time.
  6. Assign Council members to serve as presiders at appropriate program sessions.
  7. Plan and implement professional development opportunities outside of the state conference as appropriate.
  8. Contribute articles for publication in Association communications.
  9. Maintain a current and robust set of professional development resources on the Council’s dedicated page on the Association’s web site.
  10. Nominate a slate of award candidates in the Council’s area of expertise.
  11. Perform duties as requested by the President.
  12. The Chair shall convene the committee in-person and/or electronically as necessary.

Revised and approved, February 2017, replaces all previous versions.

Membership Committee

I. Description

The Membership Council Chair is an elected, voting member of the Executive Committee and the Board of Directors.

II. Oversight

The President shall oversee the Membership Council Chair.

III. Term

Length: The term of office is up to two years commencing on the day after the annual conference held in even numbered years.
Limit: The Membership Council Chair may not serve more than two consecutive terms.

IV. Reports

The Membership Council Chair shall submit reports to the Secretary 10 days prior to the date of each Board Meeting and upon request.

V. Succession

The Membership Council Chair shall meet with his/her successor as soon as possible and as often as necessary for the new Membership Council Chair to certify that all pertinent committee information has been transferred and any necessary training/consultation has occurred to ensure the new Membership Council Chair can successfully assume responsibilities on the first day of office.

VI. Responsibilities

  1. Serve on the Executive Committee and Board of Directors
  2. Serve as chair of the membership committee comprised of at least nine regional representatives.
  3. Establish annual membership goals for the association.
  4. Annually review membership categories and prices. Recommend changes to membership categories and prices as necessary for approval by the Board of Directors.
  5. Create and execute membership campaigns to retain and grow membership.
  6. Serve on the conference committee responsible for registration.
  7. Oversee the management of a database of current, past, and potential members. (managed by executive director / contractor).
  8. Collaborate with the Higher Education Council to coordinate the management of a database of contacts at all Indiana colleges and universities to facilitate the exchange and dissemination of information.
  9. Collaborate with the Conference Committee to coordinate the management of a database of contacts at current and potential partners, related organizations, and exhibitors.
  10. Provide a report of current membership at each Board of Directors meeting.
  11. Submit an annual report to the Secretary by December 1.
  12. Perform duties as requested by the President.

Revised, October, 2019.

Joint Projects Committee

I. Description

The JRFH Committee is a standing committee of the Association. The Committee is responsible for the ongoing educational/fundraising programs of the American Heart Association.

II. Oversight

The Past President shall oversee the committee.

III. Structure

The Committee consists of a Chair, a minimum of three (3) General Members, and the Sponsor (Association Past President). A person may only be a General Member of one committee/council at a time but may serve as an Associate member on multiple committees/councils.

IV. Committee Chair

The Committee Chair shall be chosen by vote of the Executive Committee from nominees submitted by the Past President. The Committee Chair serves as an ex officio, voting member of the Board of Directors.

V. Term

Length: The term of office is up to two years commencing on the day after the annual conference.
Expiration: Each year, the term of up to half of the Committee General Members shall expire.
Limit: The Committee Chair and General Members may not serve more than two consecutive terms. Active Associate Member may remain on the Committee indefinitely.

VI. Reports

The Committee Chair shall submit an annual report to the President-Elect by September 1. The Committee Chair shall also submit updates to the Secretary as requested throughout the year.

VII. Succession

The Committee Chair shall meet with his/her successor as soon as possible and as often as necessary for the new Committee Chair to certify that all pertinent committee information has been transferred and any necessary training/consultation has occurred to ensure the new Committee Chair can successfully assume responsibilities on the first day of office.

VIII. Responsibilities

  1. Attend all required Association meetings.
  2. Develop the association’s JRFH annual plan.
  3. Conduct or facilitate conduct of information/training sessions for prospective JFH and JFH leaders.
  4. Identify and implement ways the Association and the American Heart Association (AHA) can promote each group’s educational/fitness efforts.
  5. Serve as a resource for Association members.
  6. Provide information for inclusion in Association communications.
  7. Review and update JRFH and HFH policies, procedures, and initiatives.
  8. Perform duties as requested by the Past President.
  9. The Chair shall convene the committee in-person and/or electronically as necessary.

Revised and approved, February 2017, replaces all previous versions.

Higher Education Committee

I. Description

The Higher Education Committee is a standing committee of the Association. The Higher Education Committee is responsible for representing the interests, programs, and missions of Indiana’s higher education institutions to the Association.

II. Oversight

The President-Elect shall oversee the committee.

III. Structure

The Committee consists of a Chair, General Members representing each Indiana college/university with INSHAPE related degree programs, the Young Professionals Advisor, and the Sponsor (Association President-Elect). A person may only be a General Member of one committee/council at a time but may serve as an Associate member on multiple committees/councils.

IV. Committee Chair

The Committee Chair shall be chosen by vote of the Executive Committee from nominees submitted by the President-Elect. The Committee Chair serves as an ex officio, voting member of the Board of Directors.

V. Term

Length: The term of office for the council chair is determined by the ByLaws. General members may remain on the council for as long as they represent their respective institution and maintain current INSHAPE membership.
Expiration: Each year, the term of Committee General Members shall be reviewed by the council chair. The council chair may appoint new representatives as needed.
Limit: The Committee Chair may not serve more than two consecutive terms or as determined by the ByLaws. Active General Members may remain on the Committee indefinitely.

VI. Reports

The Committee Chair shall submit an annual report to the President-Elect by September 1. The Committee Chair shall also submit updates to the Secretary as requested throughout the year.

VII. Succession

The Committee Chair shall meet with his/her successor as soon as possible and as often as necessary for the new Committee Chair to certify that all pertinent committee information has been transferred and any necessary training/consultation has occurred to ensure the new Committee Chair can successfully assume responsibilities on the first day of office.

VIII. Responsibilities

  1. Attend all required Association meetings.
  2. Identify Indiana institutions of higher education offering programs related to the purposes of the Association.
  3. Create and maintain a list of pertinent degrees from each Indiana institution of higher education.
  4. Maintain a current database of all faculty members from each Indiana institution of higher education. Submit information to the Membership VP.
  5. Identify and recruit at least one member from each Indiana institution of higher education to serve on the committee.
  6. Support the efforts of the Young Professionals Faculty Advisor.
  7. The committee shall submit an annual recommendation on higher education priorities for the Association’s Board of Directors. These recommendations will be used to guide the Association’s programs and priorities.
  8. The committee shall organize and host opportunities for all higher education members to network.
  9. Perform duties as requested by the President-Elect.
  10. The Chair shall convene the committee in-person and/or electronically as necessary.

Last revision 09/13/19.

Health Education Council

I. Description

The Health Council is a standing council of the Association. The Council is responsible for the ongoing professional development of members who teach health education.

II. Oversight

The President shall oversee the Council.

III. Structure

The Council consists of a Chair, a minimum of three (3) General Members, and the Sponsor (Association President). A person may only be a General Member of one committee/council at a time but may serve as an Associate member on multiple committees/councils.

IV. Committee Chair

The Council Chair shall be chosen by vote of the Executive Committee from nominees submitted by the President. The Council Chair serves as an ex officio, voting member of the Board of Directors.

V. Term

Length: The term of office is up to two years commencing on the day after the annual conference.
Expiration: Each year, the term of up to half of the Council General Members shall expire.
Limit: The Council Chair and General Members may not serve more than two consecutive terms. Active Associate Member may remain on the Council indefinitely.

VI. Reports

The Council Chair shall submit an annual report to the President by September 1. The Committee Chair shall also submit updates to the Secretary as requested throughout the year.

VII. Succession

The Council Chair shall meet with his/her successor as soon as possible and as often as necessary for the new Council Chair to certify that all pertinent committee information has been transferred and any necessary training/consultation has occurred to ensure the new Council Chair can successfully assume responsibilities on the first day of office.

VIII. Responsibilities

  1. Attend all required Association meetings.
  2. Recruit and maintain a minimum number of active council members.
  3. Determine the top needs of professionals in the Council’s area of expertise.
  4. Develop an annual professional development plan.
  5. Plan programming for the state conference. Solicit presenters and ensure presentation proposals are submitted on time.
  6. Assign Council members to serve as presiders at appropriate program sessions.
  7. Plan and implement professional development opportunities outside of the state conference as appropriate.
  8. Contribute articles for publication in Association communications.
  9. Maintain a current and robust set of professional development resources on the Council’s dedicated page on the Association’s web site.
  10. Nominate a slate of award candidates in the Council’s area of expertise.
  11. Perform duties as requested by the President.
  12. The Chair shall convene the committee in-person and/or electronically as necessary.

Revised and approved, February 2017, replaces all previous versions.

Grants Committee

I. Description

The Grants Committee is a standing committee of the Association. The Grants Committee is responsible for the evaluation and selection of grant proposals as well as the on-going evaluation and reporting of funded grant projects.

II. Oversight

The Past President shall oversee the committee.

III. Structure

The Committee consists of a Chair, a minimum of three (3) General Members, and the Sponsor (Association Past President). A person may only be a General Member of one committee/council at a time but may serve as an Associate member on multiple committees/councils.

IV. Committee Chair

The Committee Chair shall be chosen by vote of the Executive Committee from nominees submitted by the Past President. The Committee Chair serves as an ex officio, voting member of the Board of Directors.

V. Term

Length: The term of office is up to two years commencing on the day after the annual conference.
Expiration: Each year, the term of up to half of the Committee General Members shall expire.
Limit: The Committee Chair and General Members may not serve more than two consecutive terms. Active Associate Member may remain on the Committee indefinitely.

VI. Reports

The Committee Chair shall submit an annual report to the Past President by September 1. The Committee Chair shall also submit updates to the Secretary as requested throughout the year.

VII. Succession

The Committee Chair shall meet with his/her successor as soon as possible and as often as necessary for the new Committee Chair to certify that all pertinent committee information has been transferred and any necessary training/consultation has occurred to ensure the new Committee Chair can successfully assume responsibilities on the first day of office.

VIII. Responsibilities

  1. Attend all required Association meetings.
  2. Regularly review, update, and/or establish grant programs that support the association’s mission and objectives.
  3. Develop publicity for grants.
  4. Establish evaluation criteria and deadlines for each type of grant.
  5. Review grant proposals in relation to established criteria.
  6. Recommend grant projects to the Board of Directors. Send summary and receipt of grants to Board members.
  7. Make recommendations to the President-Elect for new committee members.
  8. Submit copies of all grants to the Secretary for archival.
  9. Notify the Conference Coordinator of those grant recipients who should be asked to complete a conference presentation.
  10. Perform duties as requested by the Past President.
  11. The Chair shall convene the committee in-person and/or electronically as necessary.

Revised and approved, 2/6/2023, replaces all previous versions.

Young Professionals

I. Description

The Council for Future Professionals (CFP) is a standing committee of the Association. The council is responsible for the creation and implementation of programs to advance the professional development of all student members of the Association.

II. Oversight

The President-Elect shall oversee the committee.

III. Structure

The Committee consists of a Chair, a minimum of three (3) General Members, and the Sponsor (Association President-Elect). A person may only be a General Member of one committee/council at a time but may serve as an Associate member on multiple committees/councils.

IV. Committee Chair

The Committee Chair shall be chosen by vote of the Executive Committee from nominees submitted by the President-Elect. The Committee Chair serves as an ex officio, voting member of the Board of Directors.

V. Term

Length: The term of office is up to two years commencing on the day after the annual conference.
Expiration: Each year, the term of up to half of the Committee General Members shall expire.
Limit: The Committee Chair and General Members may not serve more than two consecutive terms. Active Associate Member may remain on the Committee indefinitely.

VI. Reports

The Faculty Advisor shall submit an annual report to the Past President by September 1. The Faculty Advisor shall also submit updates to the Secretary as requested throughout the year.

VII. Succession

The CFP President and Faculty Advisor shall meet with his/her respective successors as soon as possible and as often as necessary for the new Committee Chair to certify that all pertinent committee information has been transferred and any necessary training/consultation has occurred to ensure the new President and Faculty Advisor can successfully assume responsibilities on the first day of office.

VIII. Responsibilities

  1. The CFP Faculty Advisor and CFP President shall attend all required Association meetings.
  2. The CFP President serve as a liaison between the Board of Directors and student members of the Council for Future Professionals.
  3. The CFP President shall convene the CFP Program Council at the annual Leadership Conference to develop plans for the year.
  4. The CFP President shall identify at least one student member per University/College to serve as council members.
  5. The CFP President shall convene the council at the annual Leadership Conference to develop plan for the year.
  6. The CFP Faculty Advisor and CFP President shall plan programming for the state conference.
  7. The CFP Faculty Advisor and CFP President shall mentor council members to develop future leadership.
  8. The CFP Faculty Advisor and CFP President shall perform duties as requested by the Past President.
  9. The CFP Faculty Advisor and CFP President shall convene the committee in-person and/or electronically as necessary.
  10. The CFP Faculty Advisor shall assign council members to serve as presiders at the various program sessions.
  11. The CFP Faculty Advisor shall work with each Indiana University/College staff to maintain a database of eligible student members.
  12. The CFP Faculty Advisor shall coordinate contact with students regarding conference, conventions, scholarships, Outstanding Student Award, and other related activities.

Revised and approved, February 2017, replaces all previous versions.

Fitness/Sports Council

I. Description

The Fitness/Sports Council is a standing council of the Association. The Council is responsible for the ongoing professional development of members who include fitness and sports in physical education and health education.

II. Oversight

The President shall oversee the Council.

III. Structure

The Council consists of a Chair, a minimum of three (3) General Members, and the Sponsor (Association President). A person may only be a General Member of one committee/council at a time but may serve as an Associate member on multiple committees/councils.

IV. Committee Chair

The Council Chair shall be chosen by vote of the Executive Committee from nominees submitted by the President. The Council Chair serves as an ex officio, voting member of the Board of Directors.

V. Term

Length: The term of office is up to two years commencing on the day after the annual conference.
Expiration: Each year, the term of up to half of the Council General Members shall expire.
Limit: The Council Chair and General Members may not serve more than two consecutive terms. Active Associate Member may remain on the Council indefinitely.

VI. Reports

The Council Chair shall submit an annual report to the President by September 1. The Committee Chair shall also submit updates to the Secretary as requested throughout the year.

VII. Succession

The Council Chair shall meet with his/her successor as soon as possible and as often as necessary for the new Council Chair to certify that all pertinent committee information has been transferred and any necessary training/consultation has occurred to ensure the new Council Chair can successfully assume responsibilities on the first day of office.

VIII. Responsibilities

  1. Attend all required Association meetings.
  2. Recruit and maintain a minimum number of active council members.
  3. Determine the top needs of professionals in the Council’s area of expertise.
  4. Develop an annual professional development plan.
  5. Plan programming for the state conference. Solicit presenters and ensure presentation proposals are submitted on time.
  6. Assign Council members to serve as presiders at appropriate program sessions.
  7. Plan and implement professional development opportunities outside of the state conference as appropriate.
  8. Contribute articles for publication in Association communications.
  9. Maintain a current and robust set of professional development resources on the Council’s dedicated page on the Association’s web site.
  10. Nominate a slate of award candidates in the Council’s area of expertise.
  11. Perform duties as requested by the President.
  12. The Chair shall convene the committee in-person and/or electronically as necessary.

Revised and approved, February 2017, replaces all previous versions.

Dance Council

 I. Description

The Dance Council is a standing council of the Association. The Council is responsible for the ongoing professional development of members who teach dance and/or dance as a part of physical education.

II. Oversight

The President shall oversee the Council.

III. Structure

The Council consists of a Chair, a minimum of three (3) General Members, and the Sponsor (Association President). A person may only be a General Member of one committee/council at a time but may serve as an Associate member on multiple committees/councils.

IV. Council Chair

The Council Chair shall be chosen by vote of the Executive Committee from nominees submitted by the President. The Council Chair serves as an ex officio, voting member of the Board of Directors.

V. Term

Length: The term of office is up to two years commencing on the day after the annual conference.
Expiration: Each year, the term of up to half of the Council General Members shall expire.
Limit: The Council Chair and General Members may not serve more than two consecutive terms. Active Associate Member may remain on the Council indefinitely.

VI. Reports

The Council Chair shall submit an annual report to the President by September 1. The Council Chair shall also submit updates to the Secretary as requested throughout the year.

VII. Succession

The Council Chair shall meet with his/her successor as soon as possible and as often as necessary for the new Council Chair to certify that all pertinent council information has been transferred and any necessary training/consultation has occurred to ensure the new Council Chair can successfully assume responsibilities on the first day of office.

VIII. Responsibilities

  1. Attend all required Association meetings.
  2. Recruit and maintain a minimum number of active council members.
  3. Determine the top needs of professionals in the Council’s area of expertise.
  4. Develop an annual professional development plan.
  5. Plan programming for the state conference. Solicit presenters and ensure presentation proposals are submitted on time.
  6. Assign Council members to serve as presiders/hosts at appropriate program sessions.
  7. Plan and implement professional development opportunities outside of the state conference as appropriate.
  8. Contribute articles for publication in Association communications.
  9. Maintain a current and robust set of professional development resources on the Council’s dedicated page on the Association’s web site.
  10. Nominate a slate of award candidates in the Council’s area of expertise.
  11. Perform duties as requested by the President.
  12. The Chair shall convene the council in-person and/or electronically as necessary.

Revised and approved, February 2017, replaces all previous versions.

Communications Committee

I. Description

The Communications Council Chair is an elected, voting member of the Executive Committee and the Board of Directors.

II. Oversight

The President shall oversee the Communications Council Chair.

III. Term

Length: The term of office is up to two years commencing on the day after the annual conference held in odd numbered years.
Limit: The Communications Council Chair may not serve more than two consecutive terms.

IV. Reports

The Communications Council Chair shall submit reports to the Secretary 10 days prior to the date of each Board Meeting and upon request.

V. Succession

The Communications Council Chair shall meet with his/her successor as soon as possible and as often as necessary for the new Communications Council Chair to certify that all pertinent committee information has been transferred and any necessary training/consultation has occurred to ensure the new Communications Council Chair can successfully assume responsibilities on the first day of office.

VI. Responsibilities

  1. Serve on the Executive Committee and Board of Directors
  2. Serve as chair of the communications committee comprised of representatives for social media, email, web site, public relations, and print.
  3. Establish annual communication goals for the association.
  4. Create and execute communications campaigns to retain and grow membership.
  5. Develop written marketing policies and procedures that have a positive impact on the Association.
  6. Annually review/revise the Association’s marketing communication policies/procedures.
  7. Create and communicate an annual calendar of publication-related dates (due dates, publication dates, etc.).
  8. Oversee the management of the Association website on a regular basis.
  9. Oversee the management of the Association’s social media plan on a regular basis.
  10. Oversee the editing and publishing of journals, newsletters, and publications of the Association including the state conference program.
  11. Manage the public relations and marketing initiatives of the Association.
  12. Serve on the conference committee responsible for promotion.
  13. Provide a report of communications at each Board of Directors meeting.
  14. Submit an annual report to the Secretary by December 1.
  15. Perform duties as requested by the President.

Revised, October, 2019

Conference Committee

I. Description

The Conference Director is an appointed voting member of the Board of Directors.

II. Oversight

The Past President shall oversee the Conference Director.

III. Term

Length: The term of office is up to two years commencing on the day after the annual conference held in odd numbered years.
Limit: The Conference Director may not serve more than two consecutive terms.

IV. Reports

The Conference Director shall submit a conference summary report to the Secretary within 30 days of the conference.

V. Succession

The Conference Director shall meet with his/her successor as soon as possible and as often as necessary for the new Conference Director to certify that all pertinent committee information has been transferred and any necessary training/consultation has occurred to ensure the new Conference Director can successfully assume responsibilities on the first day of office.

VI. Responsibilities

  1. Recruit and manage a conference committee as necessary to distribute the effort to execute a successful conference.
  2. Serve on the Board of Directors. Attend Executive Committee Meetings as requested by the Past President.
  3. Support the conference duties of the Past President, President-Elect, and President.
  4. Develop and manage a conference planning timeline.
  5. Ensure that an adequate number of quality proposals are submitted by spring deadline of each year. Establish the conference program on or before the end of the fiscal year.
  6. Assign conference program times and spaces accordingly. Send notification on time, location, and date to presenters.
  7. Assign session hosts for each session.
  8. Make all necessary venue arrangements for all conference sessions.
  9. Develop an audiovisual plan for all state conferrence events. Coordinate and secure audiovisual equipment.
  10. Develop a signage plan for the state conference. Arrange for all signs to be created.
  11. Submit detailed conference information to the necessary members and committees for use in marketing materials, conference program, app, etc.
  12. Create an exhibition plan attractive to potential exhibitors and partners.
  13. Secure exhibitors to maximize revenue to the Association.
  14. Make arrangements for exhibitor areas including draping, tables, chairs, and other exhibitor needs. Provide assistance to exhibitors.
  15. Administer a survey to the exhibitors to conduct a comprehensive review of the Association’s exhibiting/sponsoring program to determine its strengths and areas needing improvement.
  16. Send notes of appreciation to participating exhibitors at state conference.
  17. Submit a detailed conference summary, evaluation, and recommendations to the Secretary within one month of state conference.
  18. Perform duties as requested by the Past President.

VII. Conference Committee:

  • Conference Director
  • Advisor
  • Audio/Visual**
  • Awards
  • Court Surfaces
  • Deliverables*
  • General Sessions
  • Hosts
  • Meals*
  • Mobile App / PGPs
  • Partner Showcase (Expo)
  • Registration**
  • Signage*
  • Sponsorships*
  • Track Chairs
  • Volunteers

Revised, December 2017.